Funding & Fees

Simple, Transparent
and No Cost to
the Participant.

We operate entirely under the NDIS Pricing Arrangements. Self-managed and plan-managed funding accepted. No out-of-pocket cost.

Funding Types Accepted

Self-Managed & Plan-Managed

Agency-managed funding not currently accepted. Please contact us to discuss.

Out-of-Pocket Cost

$0.00

No gap fees. No co-contributions. All services claimed through NDIS.

Support Category

Category 04

Assistance with Social, Economic and Community Participation.

Circle Square operates under the NDIS Pricing Arrangements and Price Limits. All services are priced in accordance with the current NDIS Support Catalogue and are updated as pricing arrangements change.

We accept self-managed and plan-managed NDIS funding. Invoices for plan-managed participants are sent directly to the plan manager for processing. Participants or families do not receive invoices and are not required to pay anything out of pocket.

Service Pricing

Current NDIS Rate Schedule

Support Item	Description	Rate
04_102_0125_6_1	Group and Centre Based Activities — 1:1 Support One-to-one fitness support, group program participation, social room, sensory room	$70.23/hr
04_599_0125_6_1	Centre Capital Cost Applied per hour of centre-based service use	$2.59/hr
04_102_0125_6_1	Non Face-to-Face — Program Planning Up to 15 minutes per session for session planning and documentation	$70.23/hr
04_591_0125_6_1	Activity Based Transport Door-to-door transport included in group programs — per kilometre	$1.00/km

Typical Group Session: A standard 2-hour group program session is approximately $282 per participant, inclusive of support hours, centre capital cost, non-face-to-face planning, and transport. This figure will vary slightly based on distance travelled for transport. For a personalised quote, contact us directly.

Line items vary by service. Depending on the nature and combination of supports delivered, different NDIS line items may apply. We will discuss the appropriate funding structure with you during the referral process. If you have questions about how a specific service will be claimed, please get in touch and we'll walk you through it.

How It Works

For families, participants and support coordinators.

Submit a Referral

Complete the referral form with participant and NDIS details. We'll be in touch within 24 hours to discuss fit, schedule a walkthrough, and confirm service agreements.

Service Agreement

We prepare a service agreement aligned to the participant's NDIS plan. Families and support coordinators receive a copy for their records. Self-managed participants sign directly with us.

Participant Begins

First session is a relaxed meet-and-greet at the facility — low pressure, no training required. We get to know the participant before building anything.

Invoicing

Invoices are generated per session and sent directly to the plan manager via email. Self-managed participants receive invoices to claim through myNDIS. No participant pays anything directly.

Please note that Circle Square delivers a program of supports. Invoicing will reflect the full scope of supports provided within each session and will be structured in accordance with the relevant NDIS Pricing Arrangements.

Common Questions

Frequently asked by support coordinators.

We do not currently hold a registration with the NDIS Quality and Safeguards Commission that allows us to directly claim from agency-managed plans. We are working toward this. In the meantime, if your participant is agency-managed and you believe Circle Square is the right fit, please contact us and we'll work through the options together.

Our primary line items sit under Support Category 04 — Assistance with Social, Economic and Community Participation. The specific items are 04_102 (group and centre based activities), 04_599 (centre capital cost), and 04_591 (activity based transport).

Depending on the nature of the supports being delivered, different line items may apply. We will always discuss this with you before any service agreement is signed, and ensure the correct items are applied for the participant's individual situation. If you have questions about a specific service or funding structure, please contact us directly to discuss.

We invoice per session, typically weekly or fortnightly depending on preference. Invoices are sent directly to the relevant contact's email address — which we collect during the referral process. Invoices include all relevant NDIS information including support item numbers, dates, hours, rates, and participant name. We use the NDIS standard format.

There's no minimum. Some participants attend once a week, others two or three times. We work to what the participant's plan and goals support. We recommend a minimum of once per week to build consistency and routine, but we don't enforce this — every participant's situation is different.

No joining fee. No waitlist deposit. We understand that building trust takes time, and we don't want cost to be any part of that process. Submit a referral and we'll take it from there.

Ready to move forward?

Submit a referral and we'll handle the rest. Simple and fast.

Start a Referral Ask a Question