Funding & Fees · Ballarat
Simple, transparent,
and no cost to
the participant.
We operate entirely under the NDIS Pricing Arrangements. Self-managed and plan-managed funding accepted. No out-of-pocket cost.
Funding types accepted
Self-managed & plan-managed
Agency-managed funding not currently accepted. Please contact us to discuss.
Out-of-pocket cost
$0.00
No gap fees. No co-contributions. All services claimed through NDIS.
Support category
Category 04
Assistance with Social, Economic and Community Participation.
Circle Square operates under the NDIS Pricing Arrangements and Price Limits. All services are priced in accordance with the current NDIS Support Catalogue and are updated as pricing arrangements change.
We accept self-managed and plan-managed NDIS funding. Invoices for plan-managed participants are sent directly to the plan manager for processing. Participants or families do not receive invoices and are not required to pay anything out of pocket.
Current NDIS rate schedule
| Support item | Description | Rate |
|---|---|---|
| 04_102_0136_6_1 | Group and Centre Based Activities — 1:1 SupportOne-to-one fitness support, group program participation, social room, sensory room | $70.23/hr |
| 04_599_0136_6_1 | Centre Capital CostApplied per hour of centre-based service use | $2.59/hr |
| 04_102_0136_6_1 | Non Face-to-Face — Program PlanningUp to 15 minutes per session for session planning and documentation | $70.23/hr |
| 04_591_0136_6_1 | Activity Based TransportDoor-to-door transport included in group programs — per kilometre | $1.00/km |
Line items vary by service. Depending on the nature and combination of supports delivered, different NDIS line items may apply. We will discuss the appropriate funding structure with you during the referral process. If you have questions about how a specific service will be claimed, please get in touch and we'll walk you through it.
For families, participants
and support coordinators.
- 01
Submit a referral
Complete the referral form with participant and NDIS details. We'll be in touch within 24 hours to discuss fit, schedule a walkthrough, and confirm service agreements.
- 02
Service agreement
We prepare a service agreement aligned to the participant's NDIS plan. Families and support coordinators receive a copy for their records. Self-managed participants sign directly with us.
- 03
Participant begins
The first session is a relaxed meet-and-greet at the facility — low pressure, no training required. We get to know the participant before building anything.
- 04
Invoicing
Invoices are generated per session and sent directly to the plan manager via email. Self-managed participants receive invoices to claim through myNDIS. No participant pays anything directly. Circle Square delivers a program of supports, so invoicing reflects the full scope of supports provided within each session, structured in accordance with the relevant NDIS Pricing Arrangements.
Frequently asked by
support coordinators.
Can agency-managed participants attend?
We do not currently hold a registration with the NDIS Quality and Safeguards Commission that allows us to directly claim from agency-managed plans. We are working toward this. In the meantime, if your participant is agency-managed and you believe Circle Square is the right fit, please contact us and we'll work through the options together.
Which NDIS line items do you use?
Our primary line items sit under Support Category 04 — Assistance with Social, Economic and Community Participation. The specific items are 04_102 (group and centre based activities), 04_599 (centre capital cost), and 04_591 (activity based transport).
Depending on the nature of the supports being delivered, different line items may apply. We will always discuss this with you before any service agreement is signed, and ensure the correct items are applied for the participant's individual situation. If you have questions about a specific service or funding structure, please contact us directly to discuss.
How does invoicing work?
We invoice per session, typically weekly or fortnightly depending on preference. Invoices are sent directly to the relevant contact's email address — which we collect during the referral process. Invoices include all relevant NDIS information including support item numbers, dates, hours, rates, and participant name. We use the NDIS standard format.
What's the minimum number of sessions per week?
There's no minimum. Some participants attend once a week, others two or three times. We work to what the participant's plan and goals support. We recommend a minimum of once per week to build consistency and routine, but we don't enforce this — every participant's situation is different.
Is there a joining fee or waitlist deposit?
No joining fee. No waitlist deposit. We understand that building trust takes time, and we don't want cost to be any part of that process. Submit a referral and we'll take it from there.
Ready to move forward?
Submit a referral and we'll handle the rest. Simple and fast.