Funding & Fees · Ballarat & Geelong
Simple, transparent,
and claimed from
the plan.
We price within the NDIS Pricing Schedule 2026-27. Self-managed and plan-managed funding accepted.
Funding types accepted
Self-managed & plan-managed
Agency-managed funding not currently accepted. Agency-managed participants need a registered provider.
Invoicing
Per session
Sent to the plan manager, or to self-managed participants to claim through myNDIS.
Support category
Category 04
Assistance with Social, Economic and Community Participation.
Circle Square prices within the NDIS Pricing Schedule 2026-27. Our rates are updated when the NDIS changes its price limits.
We accept self-managed and plan-managed NDIS funding. Invoices for plan-managed participants are sent directly to the plan manager for processing. Self-managed participants receive invoices to claim through myNDIS.
Current NDIS rate schedule
| Support item | Description | Rate |
|---|---|---|
| 04_102_0136_6_1 | Group and Centre Based Activities: 1:1 SupportOne-to-one fitness support, group program participation, social space, therapy assistance | $73.58/hr |
| 04_599_0136_6_1 | Centre Capital CostApplied per hour of centre-based service use | $2.71/hr |
| 04_102_0136_6_1 | Non Face-to-Face: Program PlanningUp to 15 minutes per session for session planning and documentation, claimed at $73.58/hr | $18.40per session |
| 04_591_0136_6_1 | Activity Based TransportDoor-to-door transport for group programs, claimed per kilometre | $1.00/km |
| 04_799_0136_6_1 | Provider Travel, Non Labour CostApplied per kilometre where provider travel is required | $1.00/km |
NDIS Pricing Schedule 2026-27 maximums. Paid from the participant’s plan, where it fits their goals. Prices may change; check the current NDIS Pricing Schedule. Activity based transport and provider travel are claimed in $1.00 notional units, so the claim equals the actual distance travelled.
Line items vary by service. Depending on the nature and combination of supports delivered, different NDIS line items may apply. We will discuss the appropriate funding structure with you during the referral process. If you have questions about how a specific service will be claimed, please get in touch and we'll walk you through it.
For families, participants
and support coordinators.
- 01
Submit a referral
Complete the referral form with participant and NDIS details. We'll be in touch within one business day to discuss fit, schedule a walkthrough, and confirm service agreements.
- 02
Service agreement
We prepare a service agreement aligned to the participant's NDIS plan. Families and support coordinators receive a copy for their records. Self-managed participants sign directly with us.
- 03
Participant begins
The first session is a relaxed meet-and-greet at the studio. Low pressure, no training required. We get to know the participant before building anything.
- 04
Invoicing
Invoices are generated per session and sent directly to the plan manager via email. Self-managed participants receive invoices to claim through myNDIS. Circle Square delivers a program of supports, so invoicing reflects the full scope of supports provided within each session, structured in accordance with the NDIS Pricing Schedule.
Frequently asked by
support coordinators.
Can agency-managed participants attend?
We do not currently hold a registration with the NDIS Quality and Safeguards Commission that allows us to directly claim from agency-managed plans. We are working toward this. Agency-managed funding isn't something we can accept. Agency-managed participants need a registered provider.
Which NDIS line items do you use?
Our primary line items sit under Support Category 04, Assistance with Social, Economic and Community Participation. The specific items are 04_102 (group and centre based activities), 04_599 (centre capital cost), 04_591 (activity based transport) and 04_799 (provider travel, non-labour costs).
Depending on the nature of the supports being delivered, different line items may apply. We will always discuss this with you before any service agreement is signed, and ensure the correct items are applied for the participant's individual situation. If you have questions about a specific service or funding structure, please contact us directly to discuss.
How does invoicing work?
We invoice per session, typically weekly or fortnightly depending on preference. Invoices are sent directly to the relevant contact's email address, which we collect during the referral process. Invoices include all relevant NDIS information including support item numbers, dates, hours, rates, and participant name. We use the NDIS standard format.
What's the minimum number of sessions per week?
There's no minimum. Some participants attend once a week, others two or three times. We work to what the participant's plan and goals support. We recommend a minimum of once per week to build consistency and routine, but we don't enforce this. Every participant's situation is different.
Is there a joining fee or waitlist deposit?
No joining fee. No waitlist deposit. We understand that building trust takes time, and we don't want cost to be any part of that process. Submit a referral and we'll take it from there.
Ready to move forward?
Submit a referral and we'll handle the rest. Simple and fast.